Bookkeeping Service Scope
Managed QuickBooks Online bookkeeping. Personally reviewed.
Shalala Bookkeeping provides bookkeeping and recordkeeping for Canadian service businesses using QuickBooks Online. The services described here do not include public accounting, assurance, compilation, tax advisory or professional accounting opinions.
Services within our bookkeeping model
- Transaction categorization
- Bank reconciliations
- Credit-card reconciliations
- Catch-up bookkeeping for fundamentally workable books that are behind
- GST/HST bookkeeping records
- A/R and A/P bookkeeping
- Payroll journal entries based on reports provided by the client’s payroll provider
- Routine bookkeeping corrections based on source records
- Monthly close
- QuickBooks-generated bookkeeping reports, including Profit & Loss and Balance Sheet
- Accountant-ready bookkeeping records
What is outside our scope
We do not provide income tax return preparation, tax planning, tax advice, assurance, audits, reviews, compilation engagements, legal advice, CFO or strategic advisory services, financial opinions or other professional accounting opinions. We do not process payroll.
GST/HST recording and tracking are bookkeeping tasks. GST/HST return preparation and filing are outside this service; you or your accountant remain responsible for those tasks.
Questions requiring accounting analysis, advice or interpretation are outside the bookkeeping scope and should be directed to the client’s accountant, tax adviser or other appropriate professional.
Who fits the service
SHALALA manages the routine bookkeeping workflow. Exceptions, reconciliations and unusual transactions are reviewed before the bookkeeping period is completed. This does not mean every transaction is manually prepared.
Our usual model is a Canadian service business with QuickBooks Online, generally up to 300 transactions per month, generally five or fewer bank and credit-card accounts, primarily Canadian-dollar activity, no significant inventory and comfort working online, primarily in writing.
Significant inventory, restaurants, inventory-heavy retail, complex e-commerce, construction job costing, trust accounting, cryptocurrency-heavy operations, complex multi-currency bookkeeping, large or complex payroll, high-volume cash businesses, multiple complicated entities and specialized industry accounting may not fit. More than approximately 300 monthly transactions requires prior approval.
Monthly bookkeeping
SHALALA Essential: $249/month CAD: up to 75 monthly transactions and up to 2 bank / credit-card accounts.
SHALALA Growth: $349/month CAD: 76 to 150 monthly transactions and up to 3 bank / credit-card accounts.
SHALALA Established: $499/month CAD: 151 to 300 monthly transactions and up to 5 bank / credit-card accounts.
Every plan includes routine QuickBooks Online bookkeeping, technology-assisted processing and human bookkeeping review, transaction categorization, bank and credit-card reconciliations, routine bookkeeping adjustments, GST/HST recording and tracking where applicable, monthly close, QBO-generated Profit & Loss and Balance Sheet reports, written support and accountant-ready year-end records.
Growth and Established include an optional 15-minute bookkeeping check-in each quarter, within the agreed scope. Additional scheduled bookkeeping meetings are available for a separate fee.
Established also accommodates more active A/R and A/P bookkeeping, additional transaction complexity, payroll journal entries from reports provided by the client’s payroll provider and additional bookkeeping exceptions within the agreed scope.
The service is designed for Canadian service businesses with primarily Canadian-dollar activity and no significant inventory. Transaction volume and account count both matter; the appropriate plan and agreed scope are confirmed in writing before work begins. Compare monthly plans →
How monthly transactions are counted
A transaction is one financial record entered or reconciled in QuickBooks Online, such as an invoice, supplier bill, payment, deposit, expense, refund or payroll journal entry. An invoice and its later payment are separate records and count separately. Matching a bank-feed item to an existing QBO record does not count it again. Duplicate imports and SHALALA’s routine correcting or closing entries do not add to your allowance.
Transfers between your own accounts count as two account entries, one in each account. A split allocation within a single transaction counts once. For example, one customer invoice and its payment count as two transactions; matching the payment to the bank feed does not add a third.
We confirm the expected transaction volume and account count during onboarding. If activity exceeds your plan, we discuss the appropriate scope and price in writing before charging additional fees. There are no automatic per-transaction overage charges.
Catch-Up Bookkeeping
Catch-Up Bookkeeping is available when otherwise workable books are behind. Pricing is quoted in writing based on the number of months, transaction volume, account count and records available. Files requiring major historical reconstruction, unresolved prior-year issues, or accounting or tax interpretation fall outside SHALALA’s bookkeeping scope.
Your information and access
You maintain and pay for your own QuickBooks Online subscription. It is separate from SHALALA’s monthly fee. SHALALA works in your QBO file through accountant access, so you retain your records and continuity.
Pricing and completion depend on complete, accurate and timely information from the client. Missing information is raised in a written exception list. Once the required information is received and questions resolved, we complete the bookkeeping period and make system-generated reports available.
Provide QuickBooks Online accountant access through the approved onboarding workflow. Never share your QuickBooks password. Sensitive records are requested only after acceptance and onboarding, not through the public website form.
Technology and human bookkeeping review
Shalala uses accounting technology and AI to streamline repetitive bookkeeping work, support transaction processing, identify exceptions and improve the monthly close process. Exceptions, reconciliations and unusual activity are reviewed for bookkeeping completeness and consistency before the period is completed. Shalala remains responsible for the bookkeeping workflow and final review. AI is used only to support routine bookkeeping workflows. It does not provide tax advice, accounting opinions, assurance or financial advice.
Reports and limitations
Shalala Bookkeeping provides bookkeeping and recordkeeping services only. Services do not include assurance, audit, review, compilation, tax advice, legal advice or professional opinions. System-generated bookkeeping reports are outputs of the underlying bookkeeping records and do not provide assurance or an opinion on financial information.
Month-to-month service and cancellation
Our standard monthly bookkeeping service is month-to-month, with no minimum term or cancellation fee. Cancel in writing by emailing cpa@shalala.ca before the next monthly service period begins. Cancellation takes effect at the end of the current service period; no phone call is required.
Fees for a service period already started remain payable. Prepayments for future service periods that have not started are refunded. We confirm the final covered month and any outstanding agreed work in writing. Completion of the final bookkeeping period remains subject to receiving the required records and answers. Your QBO subscription and accounting records remain yours, and accountant access can be removed after the handoff.
These standard policies apply to new monthly engagements agreed from October 2, 2026. Existing written agreements and separately quoted catch-up work retain their agreed terms.
Your engagement
The specific services, pricing and responsibilities are confirmed in your written engagement agreement. The assessment does not create an engagement. Shalala maintains limited client capacity and may decline work outside its model.